Who is responsible for the processing of your personal data?
The Swedish company Ahlander Agency AB, reg. no. 556911-7632 (“Ahlander Agency”), is the controller of your personal data. You may contact us at any time at:
Ahlander Agency AB
116 20 Stockholm
Telephone: +46 8 27 54 55
Consent and withdrawal
Please note however that your withdrawal will not affect our right to process your data when such processing is necessary to perform our contractual obligations to you, and/or to the extent we are required to process your data by law or to defend ourselves in a dispute, to prevent fraud or abuse.
Where you submit personal data on behalf of someone else, you are representing that the individual has consented to this.
Data processed by us
We will process personal data that you have provided in connection with your contact with us. We may receive and collect your personal data, as applicable, in accordance with below.
If you are submitting an unsolicited submission or if you are one of our clients
We will process personal data included in unsolicited submissions, or when you are receiving our services as a client in accordance with agent agreement concluded between you and us. This may include:
– basic personal data, such as name, email address, postal address, telephone number, personal ID number;
– service-related administrative information, such as company and bank details, passport information and other contact details; and/or
– information regarding your literary work and authorship, such as licenses or other contractual aspects of such work, photos of you, your resume, educational details and qualifications and personal preferences.
We collect and save your communication with us regarding your submitted work (to the extent needed for our work) and your requests of services from us.
If you are a representative of our business partners or any other company in contact with us
We may collect information such as name, email address, telephone number and other contact details as well as other information such as job title, resume, bank details and your professional profile.
Purpose and legal basis for processing
Our processing of your personal data depends on whether you are a client, a talent wishing to become our client or an individual representing a business partner or other company in contact with us.
For how long will we keep your data?
We will retain your personal data for as long as necessary in relation to the purposes for which they were collected or otherwise processed. We will also retain your personal data as necessary to comply with applicable legal obligations, to resolve disputes, and to enforce our agreements.
Does Ahlander Agency share your personal data with someone else?
We may share your data with our affiliates or other trusted business partners in order to fulfil our contractual obligations to you or for any purposes otherwise set out in this policy. Ahlander Agency may also share personal data with trusted service providers who perform functions on our behalf such as IT consultants, postal services, processing payments, carrying out promotional services or data management and to maintain our website. As necessary, the personal data you provide to us may be processed by these third parties as data processors, solely on Ahlander Agency’s behalf and in accordance with Ahlander Agency’s instructions. We do not authorize any of our service providers to make any other use of your personal data.
If Ahlander Agency is acquired by another entity or is merged or consolidated, information regarding personal data we have collected may be made available to the new entity.
We may have to disclose personal data to third party in order to comply with legal or regulatory requirements, court rulings, writs or legal processes, if such is necessary to meet applicable regulations.
Ahlander Agency does not sell or rent your personal data to any other entity.
Transfer outside of the EU/EEA
We may share your data with our selected service providers and business partners, who may process your data in countries both inside and outside of the EU/EEA when performing functions on our behalf and services for us as described in the previous section. In these cases, we will take the appropriate steps to provide appropriate safeguard mechanisms for international data transfers. Such sharing may also, as applicable, be necessary for the performance of a contract between you and Ahlander Agency or have been consented by you.
Your data subject rights
Right of access: you have a right to know if we are processing data about you, to access this data and other supplementary info. This is so that you are aware of and can verify the lawfulness of the processing.
Right to rectification: you have a right to have personal data rectified if it is inaccurate or incomplete.
Right to erasure (right to be forgotten): this right is to enable you to request the deletion or removal of personal data where there is no compelling reason for its continued processing.
Right to restriction of processing: in certain cases, you have a right to block or suppress processing of personal data and this means that we would only be allowed to store your personal data but not to process it. This can be done for example during an investigation of whether your personal data is accurate or not.
Right to object to processing: you have the right to object to us processing your data in certain cases, for example when it comes to marketing.
Right to data portability: this right allows you to obtain the personal data you have provided to us in a structured, commonly used and machine-readable format.
Right to lodge a complaint with supervisory authority: if you consider the processing of your data to be in violation of applicable data protection laws, you have the right to lodge a complaint with the supervisory authority in Sweden.
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Changes to this policy
We may amend or update this policy from time to time. Any changes to this policy will come into force on publication of the updated policy on our website and thus, we encourage you to review this page from time to time.
Last date for modification: 2018-05-21